Output Optimisation
 It's time management on steroids 
Output Optimisation
 It's time management on steroids 
 Time management focuses largely on productivity and prioritisation. If you want to get more done, this is only half of the picture.
UR Solutions runs Output Optimisation workshops which, if you take a quick read of the label, are designed to increase the amount of work you and your team get done.

Tap the button below to find out more about our workshops or read on for a deeper dive into output optimisation.
What is output optimisation?
 Output optimisation is, quite simply, the art form of increasing the amount that you can do
Time management is an excellent starting point for increasing your efficiency. We all want to get more done, or spend less time doing the things we have to do. But time management is only half of the picture.

Enter "output optimisation". At a concept level, this is a straightforward combination of just three principles. In reality, it's a complex process that has quite a lot behind it. Increasing your output takes effort, and, funnily enough, requires optimisation itself. That's right — your optimisation process can be optimised! But, at the end of the day, don't you want to get better at getting better?
The three key principles of output optimisation
Increasing the amount of time you have available
Get additional tools or people; outsource work
Time management, automation, systems and processes, improving productivity
 Adding capacity
This can make a substantial difference, but isn't always practical. In short, increasingly the amount of time you have available to spend on something allows you to do more of it.

You can typically achieve this by working longer hours or reducing low-value or time-wasting activities. Something most people can do is to reduce the amount of time they spend on app games or social media scrolling, whereas quitting your job to work dedicatedly on a project isn't often possible.
 Adding resources
Adding resources is usually referring to physical equipment like a faster laptop or digital tools like apps, as well as human resources in the form of either additional staff or outsourcing.

Resources cost money. They also consume time. Humans (internal or outsourced) have to be trained, supervised and their work needs to be reviewed. New physical or digital tools need to be assessed, purchased and learned.

In terms of purely optimising output (ignoring money), add resources when the net result is a time saving. Outsourcing, for example, can take as much work as DIY when you factor in preparing a brief, evaluating suppliers, review cycles and admin such as contracts/invoicing.
 Increasing efficiency
 This area of output optimisation is the most complex. There are scores of ways to increase your efficiency, but to sum up the key areas, we have:

  1. Better time management
  2. Automation and improved systems/processes
  3. Motivation

Time management is a series of techniques that, when used in combination, can double many people's output. Removing distractions, productivity tools, a "work mode" mindset and reducing context shifting are all examples.

Sometimes the spirit is willing but the flesh is spongy and bruised. In that case, an individual may need to work on their stamina. Like with physical health, mental stamina can be increased through training, diet and exercise, proper rest and all those good things.

Systems and processes or automation is where the greatest gains can be made. A staggering number of tasks can be done more quickly with better tools or skills, or can be automated entirely. If you spend most of your work time on a computer, investing the effort in learning keyboard shortcuts alone can significantly increase the speed in which you do everything.

Thing about the accumulation of small gains. If you can save six seconds on a task you do ten times a day, that's a minute gained. While that's not much, imagine if you can find 100 little improvements like this. You could save an entire day per week.

Finally, being motivated and caring about what you're doing can have an enormous impact on your output. People who don't enjoy their work tend not to do it quickly. While this can be a tough area to gain efficiency in, it's not impossible, and following the right techniques can get better performance out of a less motivated team member. Hot tip: good management can make a big difference to mood and motivation.
We love helping individuals, teams and managers get more done. These workshops are our passion and we love to see gains being made in front of our eyes. 
The following topics are covered in our workshops:
  • Practical ways to increase capacity
  • Impractical ways to increase capacity (hey, it's worth a shot!)
  • Auditing your time and different "gain zones"
  • Time wasting activities and the mindset to defeat them
  • Physical resources and how they can help
  • Digital resources (tools and apps)
  • A cost/benefit analysis of outsourcing work — sourcing, evaluation, review, admin
  • The analogue supermarket
  • Increasing human resources and why managers should work less and manage more
  • Deflecting time wasters and pushing back
  • Money VS time
  • 10x time management techniques to tackle time loss
  • Context shifting losses
  • The important distinction between multitasking and coordination
  • Tricking your stupid brain (habit hacks)
  • The accumulation of small gains — save a year
  • Investing time in improving efficiency VS just getting on with it
  • Continual improvement and how to make increase efficiency more efficiently
  • Increasing stamina: health, wellbeing, energy
  • Scrum and how agile can improve productivity (and the downside of agile)
  • Admin speed running
  • A framework (and template) for effective meetings
  • 20 of the best everyday time savers
  • Mood, motivation and a manager's impact on productivity

BONUS OUTCOME OPTIMISATION CONTENT: SMART goals, the 4 Ds, priority matrixes
Undo Redo Solutions offers workshops in the following formats:
Our hottest strategies in a 1 hour session for an efficiency injection. Perfect for team meetings or working lunches.
A half day of diving into many of the strategies that lead to increased output. Interactive activities, demonstrations and takeaway training resources.
The complete package. We run through our entire output optimisation curriculum in a comprehensive workshop complete with practical exercises, demos and our complete set of training resources.
Contact our Principal Pete Malicki on 0423 673 060 or directly via his personal email (for the fastest response — monitored every day) on petemalicki@gmail.com
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